Event Space and Classroom Reservations
The Nelson Poynter Memorial Library at USF St. Petersburg has limited spaces for individual and group use by USF faculty, staff, and students. Requests for space are first-come, first-served, and approved only when spaces are not in use supporting library operations.
Requests will be reviewed by the Campus Dean or her designated representatives. Refer to the guidelines below for information on use.
Special Events Guidelines
The Nelson Poynter Memorial Library (NPML) Special Event Guidelines are designed to offer detailed information to ensure library users and visitors have a variety of safe and welcoming spaces that offer opportunities for learning, research, creative activities, and collaboration.
Note: The NPML does not employ an events manager. All events hosted in the library and its spaces are to be managed by the department or unit requesting use of individual spaces and the building. Library staff are not responsible for special event scheduling, set-up, or clean-up.
The following policies apply to all reservable spaces at the NPML:
- Academic and administrative units on campus must designate a staff member as the “sponsor” or contact person for the event to be held in the library.
- The sponsor will be the primary contact between the campus unit hosting the event and the Executive Administrative Specialist (departments within USF St. Petersburg and community partnership events) and/or the Marketing & Outreach Librarian (student & faculty events) and other Library staff as directed.
- The sponsor will be responsible for coordination with other campus entities, including Facilities, University Police, Catering, Student Centers & Events, and other units, for requests related to room set-up, catering, delivery, custodial, technology, security, parking, and other specialized services for their event.
- The sponsor is responsible for communicating library space and room-use policies and procedures to all outside vendors who service the event.
- Student organizations must identify a staff member to act as the Special Event Sponsor, who will be responsible for scheduling and will be on site for the duration of the event.
Guidelines for Use
Scheduling:- To request use of library space(s) for an event, complete the space reservation form at least 7 days prior to your event.
- An event is not fully confirmed until a reservation for relevant spaces is confirmed by a library representative. The library is not responsible for making room reservations.