Message sent on behalf of Carol Ann Davis, Associate Dean, to USF Libraries staff.
I am writing with happy news! USF is a member of the Association of Southeastern Research Libraries (ASERL), and the ASERL group acquired the attached list of Adam Matthew Digital collections. As an ASERL member, USF now has perpetual access to all Adam Matthew Digital titles published through 2016, a total of 77 resources. There are no fees or ongoing costs for this set of resources.
Each of these collections would have been a substantial investment for the USF Libraries to acquire, so this is a significant addition to our collections. Adam Matthew will be offering training through ASERL towards the end of the month and has offered to provide a training session to interested USF Libraries staff. In the meantime, the USF Libraries Collections & Discovery group has added these materials to the Databases A-Z list.
Stay tuned for more information, but in the meantime, please share this information with your faculty.
Message sent on behalf of Carol Ann Davis, Associate Dean, to specific USF faculty and shared with the USF Libraries staff.
Good afternoon!
You are receiving this information because you have been identified as a faculty member that requested streaming media via Course Reserves at some point in the past several semesters.
The USF Libraries have struggled with funding streaming media on the Kanopy and Swank platforms for the past few years in light of escalating costs and title requests. Due to the unsustainability of the streaming media models on these platforms and the cost to lease individual titles for 12 months at a time, the USF Libraries have made the difficult decision to discontinue leasing content on these two platforms at the end of the 2021 calendar year.
Content that is perpetually available will continue, and the USF Libraries are analyzing usage patterns of Kanopy content to determine which titles we can purchase-to-own to keep them available to the USF community in perpetuity. Other titles will expire individually during the 2022 calendar year. A full list of titles with expiration dates is available and will be updated regularly. As titles are purchased in a perpetual access/ownership model, those will be indicated on that page. Kanopy titles will be purchased (if available for purchase) as they near their current expiration date.
Titles on the Swank platform are more expensive, but we do have a limited number of slots that we purchased for this year. Once those slots are used, we will not be renewing the Swank contract. The Swank platform hosts a number of feature films, but with the proliferation of streaming media platforms for individual use, we are finding that some of our most popular selections are being removed from the Swank platform. The USF Libraries, as an institutional subscriber, are not able to lease content hosted on platforms such as Amazon Prime, Netflix, Hulu, or Disney Plus.
For the fall 2021 semester, please continue to submit all streaming video requests through the Course Reserves function in Canvas. Instructions are available at https://lib.usf.edu/course-reserves/make-request/. If you encounter any issues in submitting through Canvas, please email LIBReserves@usf.edu. The maximum number of videos per course will continue to be limited to five (5) units. Visit our USF Libraries Media Guide:
To search by title to determine if the USF Libraries has perpetual ownership or expiring access to currently available streaming movies
To search for movies and documentaries in the USF Libraries’ extensive DVD movie collection
Message sent on behalf of Carol Ann Davis, Associate Dean, to all USF Libraries staff.
The USF Libraries’ Evidence-Based Acquisition (EBA) program for ebooks on the Elsevier platform, which has provided faculty and students the discovery and access to significant scholarly books, is coming to an end on July 15th. The Tampa campus library is in the process of purchasing unowned titles with the most substantial usage or need with the amount remaining in the deposit account by June 30. If you have any requests for Elsevier titles please let us know as soon as possible. C&D will determine if we own them already.
Elsevier records for titles that we are not purchasing and have not been used will be removed from the catalog by July 15. Titles with recent usage that are not selected for purchase on the Elsevier platform will be made available via the Demand Driven Acquisition program on the Ebook Central platform, with associated records loaded into the catalog. Elsevier titles may also be purchased directly through GOBI by emailing lib-orders@usf.edu. If you, or any patron, are seeking an ebook title that you can no longer find in the catalog, please let us know, and we will endeavor to make it accessible for you.
Please let Carol Ann Davis know if you have any questions (borchert@usf.edu).
Message was sent from Todd Chavez, Dean of USF Libraries, to Arts & Humanities department chairs and school directors.
Dear Department Chair/School Director,
You are receiving the survey concerning Arts & Humanities titles that were not renewed as part of the Strategic Budget Realignment process. Please distribute this link to the faculty in your department/school.
We have artificially subdivided the title list into smaller lists by college and department (e.g. CAS: English, CAS: History, etc.) to make the process more manageable. However, we recognize that the interdisciplinary nature of research may mean that faculty in one department would have strong opinions about titles listed in another. Faculty are invited to register their preferences for titles in their specific discipline or for all of the titles listed in this survey. We have provided a “No Opinion” response option where there is truly no intersection with a respondent’s research needs.
The survey is now open for responses. It will close on April 28 at 5:00PM to allow time to review and analyze results before faculty leave for the summer. Results (including raw data) will be placed on the Faculty Survey Data website once we have completed our work.
Todd
Please note that Dean Chavez also sent the above information to all USF Libraries’ faculty.
Message was sent from Todd Chavez, Dean of USF Libraries, to the STEM department chairs and school directors.
Dear Department Chair/School Director,
You are receiving the survey concerning STEM titles that were not renewed as part of the Strategic Budget Realignment process. Please distribute this link to the faculty in your department/school.
We have artificially subdivided the title list into smaller lists by college and department (e.g. CAS: Chemistry, CAS: Geosciences, etc.) to make the process more manageable. However, we recognize that the interdisciplinary nature of research may mean that faculty in one department would have strong opinions about titles listed in another. Faculty are invited to register their preferences for titles in their specific discipline or for all of the titles listed in this survey. We have provided a “No Opinion” response option where there is truly no intersection with a respondent’s research needs.
The survey is now open for responses. It will close on April 28 at 5:00PM to allow time to review and analyze results before faculty leave for the summer. Results (including raw data) will be placed on the Faculty Survey Data website once we have completed our work.
Todd
Please note that Dean Chavez also sent the above information to all USF Libraries’ faculty.
Message was sent from Todd Chavez, Dean of USF Libraries, to the Social Sciences department chairs and school directors.
Dear Department Chair/School Director,
You are receiving the survey concerning Social Sciences titles that were not renewed as part of the Strategic Budget Realignment process. Please distribute this link to the faculty in your department/school.
We have artificially subdivided the title list into smaller lists by college and department (e.g. CAS: Anthropology, CAS: Economics, etc.) to make the process more manageable. However, we recognize that the interdisciplinary nature of research may mean that faculty in one department would have strong opinions about titles listed in another. Faculty are invited to register their preferences for titles in their specific discipline or for all of the titles listed in this survey. We have provided a “No Opinion” response option where there is truly no intersection with a respondent’s research needs.
The survey is now open for responses. It will close on April 28 at 5:00PM to allow time to review and analyze results before faculty leave for the summer. Results (including raw data) will be placed on the Faculty Survey Data website once we have completed our work.
Todd
Please note that Dean Chavez also sent the above information to all USF Libraries’ faculty.
Message was sent from Todd Chavez, Dean of USF Libraries, to the deans and Provost.
Colleagues,
This morning, this email was sent to Dwayne Smith so that he can forward it to his distribution list to begin the final review/revise phase of this year’s strategic budget realignment process. Surveys will go to the chairs/directors next Tuesday.
When the survey links are available, I will share them with you so that you can see what the faculty are seeing. In the meantime, you can review the full list of 671 titles impacted by the realignment process and supplemental data on the Faculty Survey Data website.
We plan to have all of this phase completed before the faculty leave for the summer.
Message was sent from Todd Chavez, Dean of USF Libraries, to all deans and chairs from the Provost Office.
Dear Department Chair/School Director,
In October 2020, the USF Libraries began Revisioning Collection Management as a response to the 2020–2022 strategic budget realignment process and a decade-long pattern of unsustainable annual cost increases. Due to time constraints, we had to make difficult decisions based on analyses of a series of well-established variables. During the analysis phase we invited – and received – considerable faculty input, but are now entering a formal review/revise phase designed to solicit specific faculty feedback regarding library resources that were not renewed.
This is where we need your help.
On Tuesday, April 13, the USF Libraries will send you a Qualtrics survey concerning these non-renewed titles. We ask you to forward this information to your faculty; please feel free to send the information to graduate students in your departments if you wish to do so. Survey responses will help the library prioritize reacquisition of important resources using the remaining funds available following the strategic realignment process. To make the process more manageable for you and your faculty, lists of non-renewed titles are divided into three broad interdisciplinary clusters – arts and humanities, social sciences, and STEM – with each department receiving the category list most aligned with their content area. Links to data and other helpful information will accompany the survey.
All pertinent information concerning our process is available at lib.usf.edu/collections-and-discovery/revisioning/. If you are interested in information concerning specific titles, please consult the resources under review and/or retained resources links on this website. If you have follow-up questions, please contact your library liaison.
Dean Todd Chavez met with the dean and faculty of the College of Marine Science to review and discuss the impacts of the USF Libraries’ budget realignment process.
Message was sent from Todd Chavez, Dean of USF Libraries, to all USF faculty via Academic Affairs.
Dear USF Faculty Colleagues,
In December 2020, and earlier this morning, the USF Libraries Collection Advisory Group held information sessions presenting the “Revisioning Collection Management” process. To ensure that as many faculty as possible are informed about the process, we are hosting an additional session next week to review our on-going process and answer questions. Please note if you attended the December sessions or this morning’s, the information shared next week will be the same.
Dean Todd Chavez updated the members of the Faculty Senate’s Library Council on the progress of the budget realignment process and provided an overview of the formal review cycle and a COVID-19 relief fund proposal that would mitigate the impacts on the collection and provide a significant ROI.
The USF Libraries Collection Advisory Group led a discussion with interested USF faculty members, offering a space for open conversation regarding the collections management revisioning process.
Dean Todd Chavez briefed eleven college deans on the potential impact of the USF Libraries’ budget realignment process on their faculty. These one-on-one discussions took place during the last two weeks of February 2021.
Dean Todd Chavez met with the leadership of the College of Arts & Sciences to review and discuss the impacts of the USF Libraries’ budget realignment process.
Presentation by Carol Ann Davis, Associate Dean, to all interested USF Libraries’ staff.
Associate Dean Carol Ann Davis gave a presentation and Q&A with the USF Libraries faculty and staff to provide a “behind the scenes” look at our process and how the Libraries decide which journals to retain. She discussed criteria, how statistics are gathered, and why it is so difficult to determine perpetual access. The goal was to provide the librarians and staff a stronger foundation in understanding the process and answering faculty questions
Message was sent from Todd Chavez, Dean of USF Libraries, to all USF faculty members.
Dear USF Faculty Colleagues,
In December 2020, the USF Libraries Collection Advisory Group held two information sessions presenting the “Revisioning Collection Management” process. To ensure that as many faculty as possible are informed about the process, we will be hosting two additional sessions in March to review our on-going process and answer questions. Please note if you attended the December sessions, the information shared in March will be repeated.
Information sessions will be offered March 4th in the morning and March 11th in the afternoon to accommodate schedules. Please register for the session you would like to attend at https://usf.az1.qualtrics.com/jfe/form/SV_cZsgONhVXUKaLTE. Microsoft Teams login information for both sessions are below:
Message was sent from Maggie Trela, ourCommunications and Marketing Officer, to all USF Libraries faculty and staff.
Hello LIB faculty!
The Collections Advisory Group (CAG) will be hosting two spring faculty Q&A sessions to review our Revisioning Collection Management process. These sessions will be the same as those offered in early December 2020. If you are interested in attending these sessions, please let me know and I’ll send you the calendar invite/s. The email invite to USF faculty will be going out from the Provost’s Office this week and can be found under my signature.
Todd Chavez, Dean of USF Libraries, updated the Library Council on the USF Libraries’ revisioning collections management progress, SACS visit, faculty input, concierge service, rapid document delivery, and CARES funding proposals.
Dean Chavez provided the members of the Multi-Campus Deans group with an update regarding the anticipated collection impacts generated by the Strategic Budget Realignment effort. Topics included: faculty responses/input, communications efforts, and service enhancements to mitigate impacts.
Todd Chavez, Dean of USF Libraries, held a mandatory meeting with all USF Libraries’ faculty and staff to discuss the revisioning collections management progress, collections status, and instructional support.
Todd Chavez, Dean of USF Libraries, updated the Library Council on the USF Libraries’ budget strategy, revisioning collections management progress, collections status, and instructional support.
Message was sent by Carol Ann Davis, Associate Dean, Collections & Discovery, USF Libraries, to USF department chairs.
Please share the following information with the faculty in your areas.
The USF Libraries are pleased to announce the deployment of the Unpaywall (https://unpaywall.org/) application. Unpaywall is an open database of over 28 million scholarly articles available to you by selecting the “Full Text Open Access” link that will appear in qualifying records in the Libraries’ FindIt! search tool results. This service is part of our commitment to provide you with access to the content you need for research and instruction (see https://lib.usf.edu/collections-and-discovery/revisioning/ for more information).
For over a decade, the open access (OA) movement has been gaining steam with the proliferation of OA article repositories, OA journals, and grantor requirements to make published research openly available. As a result, millions of items are now freely available, but are often housed and searchable in various venues. Several services have started collating this material into central interfaces to make them more discoverable. One of these is Unpaywall, which harvests open access content from over 50,000 publishers and repositories to provide centralized access to over 28 million free scholarly articles.
Dean Todd Chavez met with the USF Libraries Management Group to discuss updates on COVID-19, the upcoming SACS visit, strategic renewal, and collection revisioning efforts.
Message was sent by Carol Ann Davis, Associate Dean, Collections & Discovery, USF Libraries, to all USF Libraries faculty and staff.
We are pleased to announce that EBSCO has integrated the Unpaywall API into the USF Libraries’ discovery interface, Find It! Unpaywall harvests open access content from over 50,000 publishers and repositories to provide centralized access to over 28 million free scholarly articles.
Message was sent by Carol Ann Davis, Associate Dean, Collections & Discovery, USF Libraries, to all USF Libraries faculty and staff.
Journals:
First, the good news: We have been reassured by our sales reps for the large journal publishers that we are not being cut off on Jan. 1 while we renegotiate the configuration of our title lists. Notes on specific packages:
Elsevier, Cambridge, and Wiley are continuing multi-year agreements at the state level through 2021.
Wiley will be removing about 150 or so titles (that are low-use state-wide) from the agreement in order to give us a much-needed discount this year.
Taylor & Francis has offered to bridge us this year for content while the colleges determine what academic programs are continuing. There will be little to no content loss for 2021
Sage, Oxford, and Springer/Nature are still under negotiation
On the smaller packages, we have unbundled a few of them in order to save money this year (Institute of Physics, American Physical Society, Optical Society of America, Society for Industrial and Applied Mathematics). Others are still being reviewed.
We also have several hundred individual journal subscriptions that we’ve been trying to evaluate along the way. This week, we’ve been madly going through looking at usage reports from the smaller publishers to determine content to keep or cancel. We’ve sent information to EBSCO on about half of these, but we have a ways to go there.
So that brings me to the bad news: For some of the smaller packages and titles, we will likely lose access on January 1. Given the time crunch, we have not updated the link resolver and catalog record on those yet; we will be doing that the first week of January when we return. I have a list now of what does NOT have perpetual access once it expires, so those will be top priority to evaluate and renew or deactivate/remove records when we return. Even titles with perpetual access will need the dates updated, because there are often years of access that we get with a subscription in addition to the “owned” content from the years we subscribed. For those that are definitely renewing, our EBSCO rep has a list to work through when she is back in the office on Monday, Dec. 28.
Ebooks:
We are holding on the 2021 Springer ebook package purchase. What we have, we own; Springer ebooks are not an EBA program, though it does include some complimentary content. Our rep assures us that we own most of that, too, as part of our annual purchases, but we don’t have written confirmation of that. We will be spot-checking those titles the first week of January to make sure there are no surprises.
We are also holding on renewing the Wiley EBA program for ebooks until we have a better sense of the budget. Laura is making final purchase selections for this year’s contract and has asked Wiley to grace us until Jan. 15th so that we can update catalog records. We don’t have a final answer on that yet, so fingers crossed.
Databases and other content:
More good news here: I think we actually got through evaluating everything with a December 31 expiration date.
Revisioning Collection Management pages:
We hit a snag on updating the Cancellations Table yesterday. We had so much content to add that we hit a character limit in LibGuides. We are going to move this to WordPress during the first week of January so that we can get the table functionality back. Right now, the page has a static image of the table with a .pdf and Excel option to download. I just realized late last night that the image is arranged alphabetically, not by expiration date first, so there are old cancellations mixed in the alphabetic list. The .pdf and Excel files are now arranged by date, then by title of resource.
Message was sent by USF Health Libraries to their stakeholders.
Managing library resources for the University of South Florida within the recent budget constraints due to the COVID pandemic requires actions by the academic USF Libraries and the USF Health Libraries. This is our update on how the USF Libraries and the USF Health Libraries are addressing this year’s budget challenges and how we can continue to support the research and instruction conducted at USF.
The USF Libraries (Tampa Campus Library, Poynter Library – St, Petersburg, and Library Services – Sarasota) have posted their “Revisioning Collection Management,” plan that details the steps they are taking to ensure their “commitment to providing USF faculty and students with access to the content they need for research and instruction” (https://lib.usf.edu/collections-and-discovery/revisioning/).
The USF Health Libraries, composed of the Shimberg Health Science Library and the Florida Blue Health Knowledge Exchange, are committed to providing resources to support USF Health education, research, scholarship, and the accreditation of our colleges and programs.
With the steadfast support of our USF Health Leadership, the USF Health Libraries is in an excellent position to maintain collections that critically support USF Health’s research and educational activities, while taking the opportunity to re-work our journal subscription packages. In doing so, we hope to free up library budget funds to subscribe to and maintain the most important resources for your work.
We see this time of budget uncertainties as a way to REFRESH our collections to provide stronger support to USF Health programs and priorities in the form of the journals, books, and databases that are most significant to your efforts as students, instructors, researchers, residents, and administrators.
Our evidence-based plan is simple:
ASSESS: We will enhance our current data-driven decision making for collections renewals and acquisitions including the use of a combination of third-party resources that will allow us to model and forecast our collections decisions for so-called “big deal” (i.e., major publishing houses) packages. These data will include faculty citations, faculty authorship, annual usage, backfiles usage, perpetual access, open access, interlibrary loan costs (including copyright costs), full-text denials, and prices.
ASK: We will build journal subscription models to obtain the most cost-effective journal subscription plans for our highest-cost journal packages (e.g., Springer/Nature, Sage, Wiley, and Elsevier). This will allow us to keep or reacquire the individual journals in those packages that are the most used and most important to USF Health, while freeing up funds to obtain other needed collection resources that support new teaching and research initiatives of our faculty members.
ACQUIRE: We will gather input on new titles and resources from our liaison librarians and from USF Health faculty members to use with our forecasting and decision-making models.
APPRAISE: We will carefully review and conduct a final analysis of all data collected and select resources for renewal, cancellation, and acquisition.
APPLY: We will negotiate with our vendors for fair deals for selected titles and subscribe or purchase accordingly. We will then communicate our refreshed collections with all of you.
EVALUATE: We will apply continuous-quality improvement methods to collect and analyze the data following our evidence-based methodology. This process will ensure we are providing the most cost-effective, critical resources aligned with the goals and mission of USF Health and the USF Health Libraries.
Our promise to you: We will remain flexible and open in our decision making in response to our ever-changing environment and the individual and programmatic needs of our students, faculty, researchers, residents, and administrators. As always, interlibrary loan services will be available to obtain requested full-text articles we may not have access to in our collections.
Message was sent to all faculty members via Academic Affairs.
RefWorks, the citation management software, will no longer be available after December 31, 2020. This resource is currently funded through the Florida Academic Library Services Cooperative (FALSC) and is not being renewed. Other reference management software such as Zotero, EndNote, and Mendeley are supported by the USF Libraries, with more information provided through our guide on Citing Sources.
No new RefWorks user accounts will be accepted beginning August 1, 2020, and current RefWorks users who would like to save their references are advised to export them by December 31, 2020. Users will have until January 31, 2021 to access their accounts for the purpose of exporting references, after which accounts will be permanently inaccessible. All attachments must be downloaded and reattached to references separately in another citation manager. Information on how to export your references and migrate to another citation manager is provided in the USF Libraries Guide on RefWorks.
If you have questions about exporting your RefWorks references, please contact Susan Silver at ssilver@usf.edu.
December 2, 2020 By USF Libraries Collection Advisory Group
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The USF Libraries Collection Advisory Group led a discussion with interested USF faculty members, offering a space for open conversation regarding the collections management revisioning process.
December 1, 2020 By USF Libraries Collection Advisory Group
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The USF Libraries Collection Advisory Group led a discussion with interested USF faculty members, offering a space for open conversation regarding the collections management revisioning process.
Dean Todd Chavez met with Provost Wilcox and confirmed that steps taken to date to achieve targets and timelines were supported. Reported to the Provost and Masha Galchenko that the Libraries were 31.8 percent ($439,953) completed with the Year 1 strategic budget reset.
As the Spring 2021 textbook adoption cycle continues, I have an important message for courses using streaming video content provided by the USF Libraries.
Please submit all streaming video requests through the Course Reserves function in Canvas. Instructions are available at https://lib.usf.edu/course-reserves/make-request/. If you encounter any issues in submitting through Canvas, please email LIBReserves@usf.edu. The maximum number of videos per course will continue to be limited to five (5) units.
To search by title to determine if the USF Libraries has perpetual ownership or expiring access to currently available streaming movies
To search for movies and documentaries in the USF Libraries’ extensive DVD movie collection
To identify open access media alternatives
If you are using a video that is currently expiring mid-spring semester, we recommend planning to use the video before the expiration date. If you would like additional help finding alternate material, please contact your Liaison Librarian.
Message sent from Todd Chavez, Dean of USF Libraries, to the Libraries’ faculty members.
USF is facing an unprecedented series of budgetary challenges that will play out over a two-year period. The total two year recurring realignment process to our collections budget approaches $2 million. This level of change requires an aggressive response that must include cancellations of content in all disciplines, judicious retention of core/high use resources, and utilization of alternative information sources, all coupled with a robust strategy to continue to meet faculty needs to the greatest extent possible.
Todd Chavez is calling for nominations (self-nominations are welcome) for library faculty to serve on a USF Libraries Collections Advisory Group with the following charge:
The Collections Advisory Group is charged with advising the Dean of the USF Libraries on strategies to be employed to manage the Libraries’ collections during 2020-22. Activities include:
drafting a “USF Libraries Compact with the Faculty” document that clearly describes the libraries’ commitment to supporting our faculty’s needs by any means available;
collaborating with the leadership of Collections & Discovery to develop principles to guide reduction/retention decisions;
collaborating with C&D and library leadership to develop a robust communication strategy that ensures transparency to all constituents, internal and external;
advising all relevant functional areas on processes designed to meet faculty resource needs; and
recommending, and subsequently implementing, an approved assessment strategy to ensure high-quality in those services developed to meet faculty resource needs.
Members of the CAG will be asked to meet regularly with C&D leadership and the Dean and should anticipate a significant time investment in the early phases of the collection review process, perhaps as much as 8-10 hours per week. Members of the group will participate with the Dean in presentations, email communications, and other activities as needed to ensure full transparency to the University community; this may include periodic meetings with senior University leadership, the USF Faculty Senate, and the Faculty Senate’s Library Council. Please send nominations, including self-nominations, directly to me no later than the end of business on Monday, October 26. The short deadline is needed so that the group leader can join in a meeting with UCM and other parties concerning budget realignment messaging on October 29.
Todd Chavez, Dean of USF Libraries, met with several Collections and Discovery staff members regarding the USF Libaries’ budget realignment process and expectations.
Dean Todd Chavez clarified and discussed proposed realignment strategies to President Currall, Provost Wilcox, David Lechner, Charles Lockwood, Nick Trivunovich, and Brian Ten Eyck.
Dean Todd Chavez and Associate Dean Carol Ann Davis presented proposed realignment strategies to President Currall, Provost Wilcox, David Lechner, Charles Lockwood, Nick Trivunovich, and Brian Ten Eyck.
Dean Chavez met with the Library Executive Council to discuss potential responses to realignment targets and the August 28 deadline received by email on August 7.
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