Guidelines & Procedures

Access to Resources

The Digital Media Commons (DMC) is a restricted access lab available for use by current USF students, faculty, and staff.  Access also includes equipment check-out, consultations and training appointments, and use of the Studio/VR.
Note: Access to DMC resources is not available to patrons with Special Borrower’s card, such as, IB and Olli students.

For lab and Studio use, patrons must sign-in and certify that they are working on multimedia and/or digital media projects.  Patrons who are not working on multimedia and/or digital media projects may be asked to leave the lab or Studio.

Guidelines on Pets and Other Figures

The Digital Media Commons (DMC) adheres to the University of South Florida and University of South Florida Library System’s guidelines on pets and animals that enter our lab and Studio workspace.
You can read more about these specific guidelines here:

Make an Appointment

Appointments can be made with staff only for assistance with supported software and equipment.
Appointments cannot be made for:

  • Staff creation or completion of user’s projects (we will not do the projects for you)
  • Soliciting artistic or graphic design suggestions (we will not interfere in your creative process)
  • Microsoft Word, Excel or other common programs where training is available elsewhere (we have IT support on the 1st floor)

Make an appointment

Be Careful With Equipment

Digital Media Commons equipment is USF property. In accordance with USF Library Policy TLIB122 Library Fines, users of equipment will be held responsible to pay the repair or replacement costs of any borrowed equipment, which is lost, stolen, or damaged. These costs will be applied against the user’s USF account and must be paid online.

  • Users may not check out equipment if their Library account is blocked due to fines or overdue items.
  • If users are not active USF students for the current semester, they must present their OASIS class registration for the upcoming semester.
  • Users are responsible for returning all equipment in the same condition as it was when checked out.
  • It is the user’s responsibility to ensure that the equipment is in proper working order when checking it out. Should the user discover equipment is faulty for any reason, it must be reported immediately.
  • Returned equipment must be handed directly to a student employee or staff member at the Library Services Desk.
  • Equipment usage privileges may be revoked at any time without warning due to careless handling of equipment, repeated lateness, or repetitive damage. Please note that unattended equipment is considered careless handling.
  • Please do not leave personal items or other Library materials unattended. Please do not leave workstations unattended while using computers and equipment.

View our full Equipment Policy here

Procedure

Students must sign in at the DMC Service Desk when entering the Digital Media Commons. All students must provide their name, USF U number and a brief description of the multimedia project they are working on before gaining access to the Digital Media Commons.

Workstations are open on a first-come first-serve basis.

Food and Drink

Drinks with lids are permitted, but food is not permitted. Please do not leave trash behind. Recycling bins are next to the elevators on each floor.

Storage and Saving Work

Work-in-progress files may be stored on the workstation’s internal hard drive for the duration of the session, but users are encouraged to save their work to a removable drive at the end of the session and remove all files from the internal drive. All files/work left on workstations are public, therefore their integrity and existence is not guaranteed.

The internal drives are regularly erased every week.

Users should bring USB flash drives, portable hard drives, DVDs, or be prepared to send files over the network for storage. Files may be deleted from the workstation’s hard drive at any time after the completion of The Digital Media Commons and its staff are not liable for any loss, damage or expense sustained by any user due to the use of the library services, equipment, software, advice or information.

Saving to your Student Drive

As a USF student, you have access to a private cloud drive that is attached to your account.
To access this drive in our lab:

  • Open File Explorer.
  • Navigate to “This PC” in the Navigation panel.
  • There will be a Network location that says “YourNetID Student Home Drive (S:)”

Saving your files here will prevent them from being deleted off of the internal drive, and you can access these files from home as well.
If you need any assistance, follow this guide, or ask a student worker at the DMC desk.

Collaborative Work

Be Courteous to Others

Students may work on stations in small groups. Those working in groups should keep their volume low out of respect for others. Failure to do so may result in being asked to leave.

The computer stations in the Digital Media Commons are designed for collaboration. Extra chairs are available, however, due to space restrictions there can only be a maximum of three people at any computer station.

Please keep headphone volume as low as possible. We have a limited number of headphones with microphones available for use. Headphones must remain in the Digital Media Commons.

Asking For Assistance

Technical assistance with hardware and software problems is available at the student desk during DMC service hours.

Assistance is available during specified hours and can provide you with instruction in basic operation of software, suggest media appropriate for a particular assignment, and refer students to additional resources such as manuals, and online tutorials.

When possible we will answer all questions immediately, but in depth questions may require an appointment. You can request a 45 minute session with a DMC Specialist by filling out the appointment request form.

Please note, we will not do your project for you; we will only assist in training on equipment and software.

Give Us Feedback

The Digital Media Commons exists for the benefit of students. We actively seek and respond to feedback and appreciate any comments or suggestions.